For procurement, finance, IT and operations

Create a clear path from vendor request to approval.

Collect the request, the supporting information and each stakeholder's decision in one place.

Start free See how it works

Free to start. Reviewers don't need an account.

Vendor ApprovalVersion 2

New analytics tool, annual plan

Reviewer: IT lead and finance lead

Adds the data-storage note as version 2.

ApproveChangesReject

Where vendor approval usually goes wrong

Vendor requests are unstructured

The ask arrives without pricing, use case or context.

Multiple stakeholders weigh in separately

IT, finance and the requester never see one another's decisions.

The reasoning is lost

Nobody records why a vendor was approved or turned down.

How it works

Submit the vendor request
Describe the vendor, use case and cost, with links to supporting material.
Stakeholders decide
IT, finance or ops each approve, reject or request changes.
Supply what's missing
Add information as a new version; earlier requests remain on record.
Record the decision
Approvers, decision and timestamp are stored.

Example scenario (illustrative)

New analytics tool, annual plan

A team lead requests approval for an analytics vendor, with the pricing page linked. Reviewer: IT lead and finance lead.

Requester
Submits the request with pricing and use case.
Reviewer
Requests changes: add where customer data will be stored.
Requester
Adds the data-storage note as version 2.
Reviewer
Approves version 2.
Result: The team has a record of who approved the vendor and on what information.

Why teams use it for vendor approval

Everything in one request

Context, links and decisions together.

Multiple stakeholders, one view

See who has decided and who hasn't.

Reasoning preserved

Comments explain approvals and rejections.

The ApprovalLoop workflow

Every approval follows the same loop, so you only learn it once.

Send
Share the request
Review
Reviewer opens the link
Request changes
Or approve / reject
Revise
Send a new version
Approve
Decision on the latest version
Record
Timestamped approval record

Questions

Does ApprovalLoop assess vendor risk?

No. It is not a vendor-risk-management tool. It records stakeholders' decisions about a request.

Can I attach a security questionnaire?

You can upload a PDF or link to it as supporting information.

Do stakeholders need accounts?

No, they open a secure link.

ApprovalLoop does not perform vendor risk assessments or replace procurement systems. ApprovalLoop keeps a timestamped approval record. It is not a legal electronic signature.