For operations, finance, HR and business teams

Document approvals without email chains.

Send a document for review, collect decisions from the people who matter, and know which version was actually approved.

Start free See how it works

Free to start. Reviewers don't need an account.

Document ApprovalVersion 2

Updated expense policy draft

Reviewer: Finance director

Submits version 2 with the clarified section.

ApproveChangesReject

Where document approval usually goes wrong

Documents bounce between inboxes

Each reviewer replies to a different copy and nobody has the full picture.

Nobody knows the latest version

'final_v3_REAL.docx' is not a version-control strategy.

The approval trail is hard to rebuild

Weeks later you are scrolling through email trying to prove who said yes.

How it works

Create the request
Add a title, description and the document (upload it or link to it).
Reviewers get a secure link
They can read, comment and decide without creating an account.
Revise without losing history
Submit a new version; earlier versions and decisions remain visible.
Close with a record
The approved version, reviewer and timestamp are stored on the request.

Example scenario (illustrative)

Updated expense policy draft

An operations manager sends a revised policy document for department-head review. Reviewer: Finance director.

Requester
Sends version 1 for review.
Reviewer
Requests changes: clarify the approval threshold in section 3.
Requester
Submits version 2 with the clarified section.
Reviewer
Approves version 2.
Result: The team can point to one record showing which version of the document was approved.

Why teams use it for document approval

One source of truth

The request holds the document, the comments and the decision together.

Clear version history

See what changed between versions and what each reviewer decided.

Lightweight for reviewers

No new tool to learn: open the link, decide, done.

The ApprovalLoop workflow

Every approval follows the same loop, so you only learn it once.

Send
Share the request
Review
Reviewer opens the link
Request changes
Or approve / reject
Revise
Send a new version
Approve
Decision on the latest version
Record
Timestamped approval record

Questions

What kinds of documents can I send?

Upload a PDF or image, or link to a document that lives elsewhere and describe what needs review.

Can several people review the same document?

Yes, you can add up to five reviewers and choose whether everyone must approve or any one of them can.

Is this document management software?

No. ApprovalLoop handles the review-and-approve step and keeps the record; it is not a document repository.

ApprovalLoop keeps a timestamped approval record. It is not a legal electronic signature.