For finance teams, operations managers and SMB owners

Know what's approved before money gets spent.

Send a purchase request to whoever signs off, get a clear decision, and keep the trail in one place instead of across Slack, email and spreadsheets.

Start free See how it works

Free to start. Reviewers don't need an account.

Purchase ApprovalVersion 2

Team laptops, 3 units

Reviewer: Owner or finance lead

Submits version 2 with both quotes attached.

ApproveChangesReject

Where purchase approval usually goes wrong

Requests arrive everywhere

A purchase ask might be a Slack DM, an email or a spreadsheet row.

Nobody is sure who must approve

Team members guess, and purchases happen before anyone with authority has said yes.

The trail is missing later

When finance asks who approved a purchase, the answer is a scroll through old messages.

How it works

Describe the purchase
What, why, how much, and a link to the quote or vendor page.
Send it to the approver
They get a secure link and can approve, reject or ask for changes.
Clarify if needed
If more detail is needed, revise the request; the earlier version stays on record.
Buy with a recorded decision
The approval, approver and timestamp are saved before money moves.

Example scenario (illustrative)

Team laptops, 3 units

An office manager requests approval for three laptops, with the vendor quote linked. Reviewer: Owner or finance lead.

Requester
Sends the request with the quote link and the total.
Reviewer
Requests changes: compare against the second quote first.
Requester
Submits version 2 with both quotes attached.
Reviewer
Approves version 2.
Result: The purchase goes ahead with a record of who approved which version of the request.

Why teams use it for purchase approval

Approval before spend

Make the decision visible before the card comes out.

One request, one answer

No more hunting across channels for the yes.

A trail finance can find

Every request has an ID, a decision and a timestamp.

The ApprovalLoop workflow

Every approval follows the same loop, so you only learn it once.

Send
Share the request
Review
Reviewer opens the link
Request changes
Or approve / reject
Revise
Send a new version
Approve
Decision on the latest version
Record
Timestamped approval record

Questions

Does ApprovalLoop place the order or pay the vendor?

No. It records the approval decision. Buying happens wherever you already buy.

Can I route to more than one approver?

Yes, up to five approvers, with an everyone-must-approve or any-one-can rule.

Do approvers need an account?

No, they open a secure link.

ApprovalLoop keeps a timestamped approval record. It is not a legal electronic signature.