ApprovalLoop

For SMBs and finance teams

Simple expense approvals without spreadsheet chasing.

Submit an expense, let the approver decide from a link, and keep the recorded decision without maintaining another tracker.

Start freeSee how it works

Free to start. Reviewers don't need an account.

Expense ApprovalVersion 2

Conference travel, $1,250

Reviewer: Team lead

Resubmits as version 2 with both itemised.
ApproveChangesReject

Where expense approval usually goes wrong

Expenses live in spreadsheets

Someone has to chase each row for a yes.

Approvers are hard to catch

A request buried in chat is easy to miss.

Rejected or unclear items linger

Nobody remembers why something was turned down.

How it works

  1. Submit

    Describe the expense, amount and reason, with a receipt link or file.

  2. Review

    The approver opens the link and sees the request.

  3. Approve or reject

    They decide and can add a comment explaining why.

  4. Recorded decision

    The outcome, approver and timestamp are stored.

Example scenario (illustrative)

Conference travel, $1,250

A team member submits flight and hotel costs with the itinerary linked. Reviewer: Team lead.

  1. Requester

    Submits the expense with the itinerary.

  2. Reviewer

    Requests changes: split out the hotel and flights.

  3. Requester

    Resubmits as version 2 with both itemised.

  4. Reviewer

    Approves version 2.

  5. Result: The decision is on record, and no spreadsheet had to be chased.

Why teams use it for expense approval

Submit → review → decide

A short path that people actually use.

Reasons are captured

Rejections and change requests carry a comment.

No extra software for approvers

They open a link on their phone.

The ApprovalLoop workflow

Every approval follows the same loop, so you only learn it once.

  1. Send

    Share the request

  2. Review

    Reviewer opens the link

  3. Request changes

    Or approve / reject

  4. Revise

    Send a new version

  5. Approve

    Decision on the latest version

  6. Record

    Timestamped approval record

Questions

Does ApprovalLoop reimburse expenses?

No. It records the decision; reimbursement happens in your existing process.

Can I attach receipts?

Yes, upload a PDF or image, or include a link.

Is it an expense management platform?

No. It handles the approval step only.

ApprovalLoop keeps a timestamped approval record. It is not a legal electronic signature.

Simple expense approvals without spreadsheet chasing.

Send your first approval in a couple of minutes. No sales call.

Start free

Also see: Purchase Approval · Invoice Approval · Budget Approval